Current Vacancies

Current Vacancies

EXECUTIVE SECRETARY / OFFICE ADMINISTRATOR

Organisation: UK NARIC

Location: Cheltenham

Starting Salary: £25 - £30k (Full-Time preferred)

Hours: Monday to Friday 8.30am – 5.00pm or 9.00am – 5.30pm, 37.5 hours

Benefits: Generous Pension and Private Health Care

Who we are and what we do:

UK NARIC is the UK national agency for information and expert advice on international qualifications and skills.  As an organisation we have a global reach.   We have an international work force.  We offer a modern office environment which is professional, friendly, and supportive and achievement orientated.

Job Role:

What we are looking for:

Essential:

An experienced Executive Secretary / Office Administrator with

  • Excellent verbal and written English Language skills
  • Meticulous attention to detail 
  • Able to communicate politely appropriately, effectively and professionally at all levels
  • Able to multi-task effectively
  • Able to remain calm, effective and efficient under pressure
  • Discrete and completely confidential
  • Highly organised
  • Good IT skills able to effectively use Microsoft Office: Word, Excel, PowerPoint, Outlook and internet.
  • GCSE grade C or above in Maths and English or equivalent
  • Good level of numeracy
  • Working knowledge of GDPR
  • Highly motivated and achievement orientated
  • Very willing, flexible and adaptable.

Desirable:

  • Secretarial  and / or  Administrative qualifications

Responsibilities:

Responsibilities

1. Providing Secretarial support  to the  Executive team, including:

  • Maintaining effective office  filing systems
  • Arranging travel, visas and accommodation for the Executives as/when required  Arranging travel, visas, accommodation and catering for  corporate  visitors 
  • Managing phone calls, enquiries, incoming mail and handling them when appropriate
  • Organising and managing diaries and making appointments as directed
  • Liaising and communicating a range of documents, briefing papers, reports and presentations
  • Organising meetings, typing up and distributing agendas and any other advance correspondence, attending meetings and taking minutes as required
  • Meeting and greeting visitors at all levels of seniority
  • Effectively liaising with clients, suppliers and other staff.

2. Providing general office administrative support, including:

  • Providing general office administrative support, with particular responsibility for routine stationery and equipment ordering
  • Undertaking DSE risk assessments for all new starters, maternity cases, and staff experiencing any issues related to their work station
  • Health and Safety Training for staff volunteering as Fire Wardens and First Aiders ensuring their certification is up-to-date and that leavers are replaced
  • Working closely with HR to assist in the administration associated with routine corporate events.  

Applications MUST be submitted in the Europass CV format, with a covering letter and details of two referees to recruitment@naric.org.uk.

First Interview date:  Wednesday 05.06.19

Interview venue: UK NARIC, Suffolk House, 68-70 Suffolk Road, Cheltenham, Gloucestershire, GL50 2ED, UK

Closing date: 28/05/2019

Please note:
We do not conduct interviews or selection testing remotely.
Applicants MUST hold a current permit or visa showing their right to work and reside in the UK.


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